Clan MacMillan North Central States Branch Bylaws
September, 2006

These branch bylaws were drafted and approved by the officers of Clan MacMillan North Central States. They were then approved by Chief George MacMillan of MacMillan and Knap. They are derivative of two documents provided by the Clan Centre the text of which can be read by clicking here.
Mission Statement
- To create awareness among MacMillans and septs (whether or not members) their history, heritage and contemporary Clan structure.
- To support efforts of our Chief, international body and Clan Centre in every way possible.
Membership Requirements
- Full membership requires either direct descent from a MacMillan (of any spelling variation) or sept, or being a spouse. Descent should be stated on the membership application form.
- Honorary membership is available to those not of MacMillan or sept descent, but aren’t eligible to hold office or vote in branch elections.
- All members are equal. There is no stratification by virtue of length of membership, size of financial donation, or name.
- Requires current payment of dues.

Membership to the Clan MacMillan North Central States branch doesn't automatically make one a member of any other Clan MacMillan organization. A membership to Clan MacMillan International and the Clan Centre is through that organization.

A MacMillan (of whatever spelling or sept) is by birth a member of Clan MacMillan whether or not a member of any Clan MacMillan organization.
Jurisdiction
Our name implies the “north central states,” While this is non-specific about those states, its agreed among those members consulted that states included are Minnesota, Illinois, Iowa, Wisconsin, North Dakota, South Dakota and Missouri.
Officers
Offices:
- President
- 2 V.P.s
- Secretary
- Treasurer
- "Conveners” (for regions within jurisdiction.) These could be volunteers and once their local constituency was of sufficient number that region could hold their own election.
Elections
Frequency: annual elections
Term limits: 3 years for all offices
Election procedure
- Nominations suggested from June through August.
- Nominations announced at September meeting.
- Election results announced at October meeting.
- Elections shall be conducted at the October meeting. Elections shall be by secret ballot. Proxy voting is allowed for members that cannot attend.
Impeachment
- For acts of self-imposition and/or use of clan funds/resources for personal gain or anyone submitting erroneous information on membership application.
- Must be initiated by three or more officers.
- Voted on by membership by secret ballot (same procedure as for elections stated above.)
Financial Transparency
- Annually post income, contributions, newsletter and expenses of previous fiscal year.
- Annually post projected income/expenses for following fiscal year.
- Report above in or with January newsletter distributed to entire membership.
- Quarterly financial updates at meetings or on request.
Contributions
While contributions beyond membership are accepted, they don't elevate anyone beyond the status of other members.
Information
- We are required by Clan Centre to distribute at least one newsletter annually.
- We are required to make a list available to all members of the current membership. Members will be asked what contact information, if any, they approve of including on this list.


Branch Officers
President:
- E-mail/mail updates
- Determine meeting times
- Oversee meetings

Vice-presidents:
- Fill in for president in all capacities when absent

Treasurer:
- Record branch finances
- Annual report to Clan Centre (as stipulated in Clan bylaws)
- Take phone/e-mail website inquiries about membership/dues (link from website)

Secretaries:
- Maintain list of events and corresponding dates, contacts, etc.
- Respond to website inquiries about branch games/events involvement
- Member list: Clan Centre has suggested we make a complete list of members available to each other. This is something which should be printed and mailed in the near future. It seems it would fall within the secretaries' responsibility.

State conveners:
- Communicate with other officers specific to their roles
- Oversee involvement with events in area

Other functions non-specific to any one office:
- Representative to Minnesota Coalition of Scottish Clans
- Store tents/materials

Website
- Maintain website
- Other website inquiries. These can be directed to any e-mail addresses. Some topics that might be divided up among officers and members:
- Membership
- History
- Genealogy

- Newsletters/printed materials
- Design, editing
- Copywriting/article submission